Wells Evening Society

AGM

HONORARY TREASURER'S REPORT

 

I can report that the Society's finances for the year ended 31st December 2010, for which I will be submitting the accounts for your approval at the AGM, are in a very healthy condition.

 

The shift in the income stream from subscriptions to visitors has continued in 2010, with a slight twist. The income from visitors rose from £569 to £841 but we also signed up more members so subscriptions increased from £6,186 to £6,636 for a total gain of £722 on the year. There were no other significant changes to the income stream.  Wine sales continued at the same level as the previous year, whilst the interest from the money held in the charity account dropped yet again and the retained money from trips was more or less the same. Overall the income was up by just under £640 and again well in excess of £7,000.

 

Once again we purchased a major item of new equipment during the year, a new easier to erect screen at a cost of £1,239.63. This ensures that the society continues to be at the leading edge in its technical presentation facilities. The rest of the general running expenses are down on 2009 as is also the cost of hiring the Town Hall and paying for lecturers. This latter reduction was as a consequence of the two cancelled lectures during the course of 2010 – January and December – due to the bad weather. The item – Consumables – which is used to cover items such as cables, ancillary electrical and electronic equipment etc. that cannot be considered as capital items continues to be a significant item. The other item that has gone up significantly is – Disbursements – which covers the cost of the auditor and this year the cost of having an architect draw up proposals for fixing an electrically controlled permanently positioned screen in the Town Hall. This project never came to fruition as it was replaced by the new screen purchased. The income over expenditure for the year, was up from £470.65 to £2,017.68 and the society is still in a strong position with Members Funds increasing from £11,150 £13,170.  

 

Steve lee

 Honorary Treasurer

 

MEMBERSHIP SECRETARY REPORT

 

It continues to be true that the maximum number of people that can be seated in the Wells Town Hall is 240 so as we generally don’t have more than 150 present for any lecture (62.5% of capacity) then effectively there is no limit on membership as we could go up to 380 members before filling the hall. The only time we have had over 200 people in the Town Hall was the Timothy Mowl lecture on Somerset gardens when 60 plus members from various gardening clubs asked to be able to attend, on top of our own members.

 

The membership level for 2010 was up on 2009 at 220 but still well below the potential level of the hall. Therefore it is again clear that there are no restrictions on people applying for membership as we can easily accommodate new members. So please promote the Wells Evening Society to your friends and acquaintances as we need to keep the membership level well above 200 in order to ensure a satisfactory income stream for the future of the society.

 

For the sixth year running the subscription will remain at £30 for a programme of eight lectures, running from October 2011 to the end of April 2012. There are generally two lectures in April. Renewal letters will be handed out at the lecture on the 7th April and it would be appreciated if those members keen to renew would do so at the second April lecture; on the 21st as that will save everyone postage since I can hand over the membership cards in person.

 

Due to the problems we have had with Standing Orders I have cancelled this payment facility so if you haven’t done so already please cancel your Standing Order to the Wells Evening Society. Payment is now by cheque or cash only.

 

Steve Lee

Membership Secretary

WELLS EVENING SOCIETY
MINUTES OF THE FOURTH ANNUAL GENERAL MEETING
Held on Thursday 4th March 2010 at 7.30 pm in Wells Town Hall

1.      The Chairman, Mrs Philippa Collings, welcomed members to the Society’s fourth Annual General Meeting.

2.      Apologies received:  Mrs Marie Andrews, Mrs Barbara Dickinson, Mrs Marian Shaw, Mrs Diana Wheeler, Mrs Jill Frith, Mrs Joy Morgan, Mr Alan Cooper and a number of other members.

3.      The Chairman called for comments on the Minutes of the third AGM held on Thursday 5th March 2009. There being none, the Minutes were accepted as a true and accurate record, having been proposed by Mr Ted Cutfield and seconded by Miss Mary Cryer.

4.      The Chairman presented her Report for 2009 which is attached.

5.      The Treasurer and Membership Secretary presented his Reports, both of which are attached. He called for questions on the Accounts. There were no questions, and acceptance of the Accounts was proposed by Mr Peter Trafford and seconded by Mr Ray Bennett.

6.      Mr Ray Bourke was re-appointed in his role as Honorary Certifier, having been proposed by Mr Steve Lee and seconded by Mr Chris Hann.

7.      Elections

Mrs Philippa Collings thanked Mrs Juliet Keeling, who is stepping down from the committee, for her valuable contribution. She then read out the list of those willing to stand for re-election and proposed by the committee:
 

Mrs Philippa Collings               Chairman & Programme Secretary
Mrs Jane Lee                              Vice Chairman
Mr Steve Lee                              Hon Treasurer & Membership Secretary
Mr Chris Hann                           Hon (Acting) Secretary
Mr Gordon Mills                        Operations Manager
Mrs Margaret Jackson              Minutes Secretary

Two new members were also standing for election to the committee:

Mrs Rosalind Bufton               Proposed by Mr Steve Lee   
Seconded by Mr Gordon Mills

Mrs Sally Howett                     Proposed by Mrs Philippa Collings   
Seconded by Mrs Jane Lee

The whole committee was then elected en bloc by a unanimous show of hands from the floor. Mrs Philippa Collings invited members to come and observe a committee meeting where new ideas were always welcome. She also suggested that members who had heard interesting lectures should pass on that information as input for the 2011/2012 programme soon to be planned. 

8.   The year ahead
The January lecture on Scythian Gold which was cancelled due to snow has been re-scheduled for Thursday 15th April 2010. On Thursday 1st April Liz Lane will be talking about composers. At that meeting members will receive their invitation to join for the next season. Members unable to attend will receive their invitation by post.

9.  Any other business
The Chairman had no other business but Miss Sara Whitehouse, former Chairman, proposed a well deserved vote of thanks

CHAIRMAN’S REPORT
The past year has been one of consolidation following the Society's beginning in October 2006.  The Our sustained membership has reaffirmed the initial belief a local lecture society having evening meetings would be popular, attracting membership from those who find it difficult or impossible to participate in such activities during the day.  Currently we have over 250 members many of whom have expressed their enjoyment of the lectures and their appreciation of the society’s friendly atmosphere.

During the year there have been a number of committee changes, Mrs Diana Wheeler, Mrs Jennifer White and My David Zienkiewicz have found themselves unable to continue as members of the committee and, after starting off our visits programme and giving much support to the launch of the Society, Mrs Jill Huggins has now resigned but still remains a member, giving ad hoc help.

CHAIRMAN’S REPORT
The past year has been one of consolidation following the Society's beginning in October 2006.  The Our sustained membership has reaffirmed the initial belief a local lecture society having evening meetings would be popular, attracting membership from those who find it difficult or impossible to participate in such activities during the day.  Currently we have over 250 members many of whom have expressed their enjoyment of the lectures and their appreciation of the society’s friendly atmosphere.

During the year there have been a number of committee changes, Mrs Diana Wheeler, Mrs Jennifer White and My David Zienkiewicz have found themselves unable to continue as members of the committee and, after starting off our visits programme and giving much support to the launch of the Society, Mrs Jill Huggins has now resigned but still remains a member, giving ad hoc help.

CHAIRMAN’S REPORT
The past year has been one of consolidation following the Society's beginning in October 2006.  The Our sustained membership has reaffirmed the initial belief a local lecture society having evening meetings would be popular, attracting membership from those who find it difficult or impossible to participate in such activities during the day.  Currently we have over 250 members many of whom have expressed their enjoyment of the lectures and their appreciation of the society’s friendly atmosphere.

During the year there have been a number of committee changes, Mrs Diana Wheeler, Mrs Jennifer White and My David Zienkiewicz have found themselves unable to continue as members of the committee and, after starting off our visits programme and giving much support to the launch of the Society, Mrs Jill Huggins has now resigned but still remains a member, giving ad hoc help.